Item

Minute

1

At 8 pm, nominations were sought for the position of Chairman from 2013 to 2016. Eddie Tinkler was elected unanimously, prop C Hamilton, sec H Ashmore. On assuming the chair, he welcomed all team representatives plus committee members Val Howe, Nick Peckett, Craig Hamilton and James Dykes. There were apologies for absence from Peter Anderson

2

The chairman requested that the meeting mark the passing, through the season, of a number of members of long standing. This was done by the holding of a silence.

3

After a roll call, the minutes of the previous AGM were considered. It was unanimously agreed that they be accepted as a true and correct record.

The mid season change of name and venue for GSK Social Club team was discussed and approved under matters arising.

4

The chairman gave a brief report during which he thanked his Committee and the captains and players in all teams, during what he deemed another successful season.

The secretary gave a report on the state of the league, pointing out the efforts to maintain numbers of games and of teams competing. He thanked Nick Peckett for further development of the website, which has been extremely well accessed, and captains for their prompt submissions of results which often enabled the inclusion of results on the web within 24 hours. Finally he outlined the committee’s plans for the season.

The treasurer’s financial report showing a deficit for the year of £273.55 was approved by members. Special note was made of a provision of £500 set aside against an anticipated bill from Robert Oliver for trophies and engraving. The books supporting these un-audited accounts are available to any member by appointment.

5

The Chairman’s 3 year term of office having been agreed, it was proposed C Hughes and seconded H Ashmore that the remaining committee members be re-elected en bloc.

6

The roll call recorded 22 teams wishing to continue in the league. Contact was made with the High Force captain who apologised for non attendance and confirmed their wish to continue. There were four new applications, being Barnard Castle Club B, Coach & Horses, Cricket Club C and Black Horse. The meeting decided by vote that High Force be not relegated as was the normal practice with non-attendees, and further recorded the promotion of Ancient Unicorn, Middleton Club B, Diamond Inn and The Crown, with no relegations to Division B.

7

The Committee proposed and the meeting accepted the following arrangements:-

• That the league and K O fees be not increased;
• That the Sevens competition be discontinued;
• That the Summer League be continued and opened to more teams by application at the Captains Meeting;
• That the season timetable as outlined be adopted;
• That the presentation of individual trophies to team members be discontinued, and replaced by annual team trophies to be retained by the winners alongside the perpetual trophies;
• That the minor amendments to the rules to accommodate decisions taken at this meeting be approved; and
• That the Finals Night 2014 be held at Barnard Castle WMC.

There were no agenda items submitted by members.

8

The committee announced the following arrangements for the Season.

Ø  Captains’ Meeting Tuesday 3^rd September 2013 – Cricket Club

Ø  Season start date Monday 9^th September 2013

Ø  Knockouts start Monday 20^th January 2014

Ø  A texting option is to be made available for notification of league results on Mondays

Ø  Finals Night Monday 14^th April 2014 – venue Bd. Castle WMC

Ø  New results cards would be issued at the Captains’ Meeting. They would again be colour coded by division.

9

Registration forms were issued to the twenty seven team representatives and all league subscriptions duly collected.

10

There being no further business, the Chairman thanked all participants and declared the meeting closed at 9.25pm.